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Administrative Assistant - Legal Management

Who We Are
A leading international law firm, with more than 1,200 lawyers in 16 closely integrated offices located in major financial centers around the world, who has helped shape the globalization of the legal profession for more than 65 years. The Washington office was established in 1946, when the Firm was founded, and currently has approximately 100 lawyers. Our office’s primary practice areas include antitrust, banking and financial
institutions, corporate (including transactional and regulatory) and litigation and enforcement. A global firm offering clients unmatched service across geographic regions and practice areas, we seamlessly handle the largest and most innovative matters worldwide. Providing outstanding service to our clients has cemented our reputation as a top global firm and we recognize that maintaining such a reputation requires not only excellent lawyers but also an outstanding professional staff. We compete for top talent to support the Firm’s legal teams and internal operations in areas such as paralegal services, practice support, finance, human resources, information technology, and knowledge management.

Current Opportunity
We seek a full-time administrative assistant to provide efficient administrative and clerical support to our Administrative Director and other administrative departments as needed. Duties will include telephone coverage, calendar management, expense reporting, meeting and events planning, file maintenance, faxing, scanning, and
correspondence drafting. This position may also assist with special projects as assigned. This position regularly handles telephonic and electronic mail requests and responds to inquiries from individuals both within and outside the firm. Successful candidates will be self-motivated, proactive, detail-oriented and adept at anticipating
the needs of others. Position: Nonexempt. Hours: 9:00 a.m. to 5:00 p.m.
Summary of Core Duties and Responsibilities:
•  Provides administrative assistance to the Administrative Director including
   developing, implementing and maintaining organization solutions for the
   Administrative Director’s office files and project materials, performing file
   maintenance, processing expenses, handling meeting details, and assisting
   with special projects;
•  Organizes the production and distribution of confidential correspondence
   between the Administrative Director, partners, and managers;
•  Prepares and distributes the daily office information bulletin and sends office
   updates for inclusion in the ClearGoLaw newsletter;
•  Maintains office intranet, events calendars, the Administrative Guide and the
   Perks Plus program;
•  Administers office parking program and distributes paychecks;
•  Prepares and issues employee birthday gift certificates for Firm café vendor;
•  Plans and executes office-wide social events at the discretion of the
   Administrative Director;
•  Assists with planning and execution of HR events, such as the Holiday Party
   and Firm Outing at the discretion of the Director of Human Resources;
•  May assist other administrative departments as needed.
•  Other administrative duties as assigned.
   Minimum Requirements:
•  Bachelor’s degree or equivalent work experience;
•  Minimum of one year of experience providing administrative support in a
   professional services environment preferred;
•  Proficiency with recent versions of Microsoft Word and Excel;
•  Strong oral and written communication skills;
•  Ability to communicate with tact and diplomacy;
•  Pleasant demeanor and customer service orientation;
•  Ability to interact effectively and professionally with all levels of Firm
   personnel, vendors and visitors;
•  Superior organization skills and detail orientation;
•  Ability to handle confidential information with utmost care and discretion;
•  Ability to prioritize among competing deadlines and tasks; and
•  Flexibility to work overtime on an as-needed basis and be a team player

How to Apply
To apply for a position in Washington, please send a cover letter and
resume to:

E-mail: malvidrez@cgsh.com



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